Keep the process
Remove the paper
Up to 60% Reduction in Operating Cost
Invoice submission and receipt is automated. Invoices are electronically captured to the secured data center via one of the following means:
- Email Submission
- Secure Web Submission
- Upload Electronic Files, Such as PDF or CSV
- Specialized Applets
Mirroring your current process, information is routed through your corporation for processing via your approval workflow.
All users have the ability to do ad hoc searching and reporting from the system which functions as the client's "electronic file cabinet" for AP documents. Within the application, users can access invoices based on their role/permissions in the system and to which properties they have access. Users can search for invoices by invoice number, purchase order number, work order number, date range, vendor, GL codes, invoice status, properties/entities, assigned user, or type of invoice. Users can then immediately create an ad hoc report of their search results by identifying key information for each invoice they would like to have included in report.
AvidXchange has standard integration to more than 50 accounting systems, so you can easily get started with AvidXchange. No worries if we have not already integrated to your accounting system, our integration team can work with you to build one.
Approvers can have the same level of control they do today by enabling them to approve invoices and payments based on the same rules their business currently has in place - including things like thresholds and double signatures. No payment is transmitted until it receives final approval. Instead of watching it on the corner of your desk, you can watch it virtually in your approval queue from anywhere you have an internet connection.
AvidPay enables companies to pay vendors in the format chosen by the vendor while maintaining all of their banking relationships and their current approval workflows. AvidPay's PayControl feature creates flexibility for things such as step level approvals and multiple approvers. So, you can keep your process, but cancel that order for check stock and ink.